Facilities Manager (f/m/d) - Europe

The Facilities Manager (f/m/d) - Europe (based in Estenfeld, Germany) supports Clario's facilities across Europe.

What we offer:

• Competitive compensation, yearly merit process and bonus.

• Flexible working hours and working time accounts to support the work-life balance.

• Hybrid work model, allowing for 1-2 days of remote work each week.

• Support your professional development through internal and external training and certification programs.

• Attractive benefits (security, flexibility, support and well-being).

• Engaging employee programs.

• One-year contract with the intention to transition to a permanent position thereafter.

What you´ll be doing:

• Facilities Operations: Providing overall facilities support by ensuring the seamless delivery of facility operations, building management, structural measures, maintenance teams, housekeeping, reception, cafeteria operations, asset management, visitor management, and security & safety protocols. Clario's primary European facilities are situated in Germany, Hungary, Belgium, Switzerland, and Turkey.

• Facility Layout Standards and Compliance: Supporting facility layout standards for electrical systems, HVAC, IT infrastructure (phones, conference systems, displays), materials, access control and more. Collaborating with local contractors/vendors/departments to manage these processes through to completion, ensuring compliance with local and state building codes.

• Site Coordination: Managing and coordinating the logistics involved in opening, relocating, or closing a facility, including security systems, access control, furniture, signage, showroom/marketing requirements, telecommunications, and more.

• Budgeting and Capital Expenditure: Actively participating in the capital expenditure budgeting process and managing purchasing requests for facility needs. Accurately forecasting and preparing facility-related budgets. Conducting financial and business analysis, including preparing reports on expenditures, savings, and areas for cost optimization.

• Compliance and Standards Development: Ensuring all facilities are operated and maintained in compliance with local, state, and national laws, company standards, and procedures. Responsible for developing and refining standards as business needs evolve, including ensuring annual occupational safety and fire inspections where applicable.

• Stakeholder and Management Communication: Maintaining a dotted line to the local management teams, participating in and reporting at management meetings. Building strong relationships with key business stakeholders by collecting feedback and delivering reports on business-critical aspects, such as occupancy, site launches, and facility improvements and audits.

• External Relations and First Point of Contact: Serving as the First Point of Contact for the landlord, labor inspectorate, municipalities, authorities, and occupational safety departments.

• Vendor and Contractor Management: Building and maintaining strong relationships with local building management and managing third-party contractors/vendors responsible for facility maintenance and operations. This includes monitoring tasks completed, overseeing technical acceptance, and approving invoices.

• Lease and Contract Management: Managing leases and facility agreements, including understanding legal terms and commercial contract structures. Ensuring contracts are renewed and negotiated in a timely manner.

• Sustainability and Energy Efficiency: Supporting sustainability initiatives by tracking, reporting, and working towards reducing emissions and waste across facility operations. Implementing energy-saving initiatives, including tracking energy consumption and suggesting areas for improvement.

• Crisis and Emergency Management: Developing and maintaining emergency response plans for the facility, including fire drills, evacuation procedures, and pandemic-related safety measures.

• Training and Development: Coordinating safety and facility-related training for employees to ensure everyone is aware of evacuation procedures, safety protocols, and proper usage of shared resources like conference rooms, equipment, and storage areas.

• Team Collaboration and Support: Contributing to team success by assisting colleagues in resolving internal issues and supporting shared goals.

• Quality and Standards Management: Ensuring adherence to organizational SOPs by regularly reviewing and understanding operational guidelines. Supporting the establishment and enforcement of departmental standards to maintain consistent quality service.

• Technical and Industry Development: Enhancing expertise through active participation in company-sponsored training programs and maintaining up-to-date knowledge of industry trends and emerging technologies to drive innovation and informed decision-making.

What we look for:

• Bachelor’s degree in Facility Management or a comparable degree with a technical background, alongside additional business management training or further development.

• Five or more years of experience in facilities management or an equivalent role, including proven experience in managing technical building projects.

• Proficiency in working with computer software, including the MS Office suite.

• Fluent language skills in both German and English are required. Additional language skills are beneficial.

• Ability to influence others without direct authority.

• Strong ability to adapt to changing priorities.

• Organizational and time management skills to prioritize tasks and meet established schedules, timelines, or deadlines.

• Creative problem-solving skills with strong project management abilities.

• A strong desire to succeed while maintaining a professional and positive attitude.

• Flexibility to travel to our European sites as needed, typically averaging two trips per year.

At Clario, we put people first, always. We are united and driven by patients, committed to making a difference, and we are always looking for the best talent to help us transform lives. We value the contribution each of our people brings. It’s only through our people that we can continue to innovate technology that will shape the future of clinical trials.